Octaplus || Privacy policy

Content

1. Summary

2. Consent

3. Information we collect

4. How we use your information

5. Log Files

6. Advertising Partners Privacy Policies

7. Third Party Privacy Policies

8. Data Retention

9. Embedded Content

10. Cookies

11. GDPR Data Protection Rights

12. Third Party Access To Your Data

13. Children’s Information

14. Withdrawal of Consent

15. Security Measures

16. Your data Rights

17. Release Of Your Data For Legal Purpose

18. Withdrawal of Consent

19. Amendments

Summary
1. Octaplus Networks Limited (“Octaplus”, “we” “us”, and “ours”) is an internet service provider. We are a limited company registered in England and Wales under company number 13985026 and our registered office and main trading address is at Kemp House, 152 – 160 City Road, London, United Kingdom, EC1V 2NX.
2. We are regulated in the UK by Ofcom. At Octaplus, one of our main priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by Octaplus and how we use it.
3. If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us.
4. This Privacy Policy applies only to our online activities and is valid for visitors to our website with regards to the information that they shared and/or collect in Octaplus. This policy is not applicable to any information collected offline or via channels other than this website.
Consent
1. By using our website, you hereby consent to our Privacy Policy and agree to its terms.
Information we collect
1. The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.
2. If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide.
3. When you register for an Account, we may ask for your contact information, including items such as name, company name, address, email address, and telephone number.
How we use your information
1. We use the information we collect in various ways, including to:
  1. Provide, operate, and maintain our website;
  2. Improve, personalize, and expand our website;
  3. Understand and analyse how you use our website;
  4. Develop new products, services, features, and functionality;
  5. Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the website, and for marketing and promotional purposes;
  6. Send you emails;
  7. Find and prevent fraud.
Log Files
1. Octaplus follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services’ analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analysing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.
Advertising Partners Privacy Policies
1. You may consult this list to find the Privacy Policy for each of the advertising partners of Octaplus.
2. Third-party ad servers or ad networks uses technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on Octaplus, which are sent directly to users’ browser. They automatically receive your IP address when this occurs. These technologies are used to measure the effectiveness of their advertising campaigns and/or to personalize the advertising content that you see on websites that you visit.
3. Note that Octaplus has no access to or control over these cookies that are used by third-party advertisers.
Third Party Privacy Policies
1. Octaplus’ Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.
2. You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers’ respective websites.
Data Retention
1. We will only keep your personal data on file whilst we need it for the purposes we collected it for. As well as for servicing your contract, we might also need to retain it to satisfy any legal, accounting, or reporting requirements.
2. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
3. By law we have to keep basic information about our users (including Contact, Identity, Financial and Transaction Data) for at least 7 years after they cease being customers for tax purposes.
4. In some circumstances, we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Embedded Content
1. Pages on this site may include embedded content, like YouTube videos, for example. Embedded content from other websites behaves in the exact same way as if you visited the other website.
2. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged-in to that website. Below you can find a list of the services we use:
Cookies
1. This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymized tracking data to third party applications like Google Analytics. Cookies generally exist to make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the help section of your browser.
2. Necessary Cookies (ALL SITE VISITORS)
  1. cfduid: Is used for our CDN CloudFlare to identify individual clients behind a shared IP address and apply security settings on a per-client basis. See more information on privacy here: CloudFlare Privacy Policy.
  2. PHPSESSID: To identify your unique session on the website.
3. Necessary Cookies (ADDITIONAL FOR LOGGED IN CUSTOMERS)
  1. wp-auth: Used by WordPress to authenticate logged-in visitors, password authentication and user verification.
  2. wordpress_logged_in_{hash}: Used by WordPress to authenticate logged-in visitors, password authentication and user verification.
  3. wordpress_test_cookie Used by WordPress to ensure cookies are working correctly.
  4. wp-settings-[UID]: WordPress sets a few wp-settings-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
  5. wp-settings-[UID]:WordPress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
GDPR Data Protection Rights
1. We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
  1. The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service;
  2. The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete;
  3. The right to erasure – You have the right to request that we erase your personal data, under certain conditions;
  4. The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions;
  5. The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions;
  6. The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions;
  7. If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.
Third Party Access To Your Data
1. We don’t share your data with third-parties in a way as to reveal any of your personal information like email, name, etc. The only exceptions to that rule are for partners we have to share limited data with in order to provide the services you expect from us. Please see below:
Children’s Information
1. Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.
2. Octaplus does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.
Withdrawal of Consent
1. You have the right to withdraw consent at any time where we are relying on consent to process your personal data that is not related to providing a service you have requested (for example, for marketing purposes). However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.
2. You will not have to pay a fee to access your personal data (via a Subject Access Request) or to exercise any of your other rights. However, if we feel that your request is unfounded, repetitive or excessive, we may charge a reasonable fee or we may let you know that we are refusing to comply with your request. If we refuse your request, we will explain why and you will be entitled to raise the issue with the ICO (www.ico.org.uk).
3. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data or to exercise any of your other rights. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
4. We will respond to all legitimate requests within 30 days of receipt and, if possible, achieve a satisfactory resolution within that time period. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
5. delete your personal information at any time (except changing your username). Website administrators can also see and edit that information.
Security Measures
1. We use the SSL/HTTPS protocol throughout our site. This encrypts our user communications with the servers so that personal identifiable information is not captured/hijacked by third parties without authorization.
2. In case of a data breach, system administrators will immediately take all needed steps to ensure system integrity, will contact affected users and will attempt to reset passwords if needed.
Your data Rights
1. If you have a registered account on this website or have left comments, you can request an exported file of the personal data we retain, including any additional data you have provided to us.
2. You can also request that we erase any of the personal data we have stored. This does not include any data we are obliged to keep for administrative, legal, or security purposes. In short, we cannot erase data that is vital to you being an active customer (i.e. basic account information like an email address).
3. If you wish that all of your data is erased, we will no longer be able to offer any support or other product-related services to you.
4. Your privacy is critically important to us. Going forward with the GDPR we aim to support the GDPR standard. ThemeREX permits residents of the European Union to use its Service. Therefore, it is the intent of ThemeREX to comply with the European General Data Protection Regulation. For more details please see here: EU GDPR Information Portal.
Release Of Your Data For Legal Purpose
1. At times it may become necessary or desirable to OCTAPLUS, for legal purposes, to release your information in response to a request from a government agency or a private litigant. You agree that we may disclose your information to a third party where we believe, in good faith, that it is desirable to do so for the purposes of a civil action, criminal investigation, or other legal matter. In the event that we receive a subpoena affecting your privacy, we may elect to notify you to give you an opportunity to file a motion to quash the subpoena, or we may attempt to quash it ourselves, but we are not obligated to do either. We may also proactively report you, and release your information to, third parties where we believe that it is prudent to do so for legal reasons, such as our belief that you have engaged in fraudulent activities. You release us from any damages that may arise from or relate to the release of your information to a request from law enforcement agencies or private litigants.
2. Any passing on of personal data for legal purposes will only be done in compliance with laws of the country you reside in.
Withdrawal of Consent
1. You have the right to withdraw consent at any time where we are relying on consent to process your personal data that is not related to providing a service you have requested (for example, for marketing purposes). However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.
2. You will not have to pay a fee to access your personal data (via a Subject Access Request) or to exercise any of your other rights. However, if we feel that your request is unfounded, repetitive or excessive, we may charge a reasonable fee or we may let you know that we are refusing to comply with your request. If we refuse your request, we will explain why and you will be entitled to raise the issue with the ICO (www.ico.org.uk).
3. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data or to exercise any of your other rights. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
4. We will respond to all legitimate requests within 30 days of receipt and, if possible, achieve a satisfactory resolution within that time period. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Amendments
1. We may amend this Privacy Policy from time to time. When we amend this Privacy Policy, we will update this page accordingly and require you to accept the amendments in order to be permitted to continue using our services.